Unibeez Privacy Policy

MAY 2025

1. Introduction

Welcome to Unibeez. We are committed to protecting your privacy and ensuring transparency in how we handle your personal information. This Privacy Policy explains how Unibeez Limited ("Unibeez", "we", "us", or "our") collects, uses, discloses, and protects your personal data when you use our website and digital platform (collectively, the "Platform").

By accessing or using our Platform, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy.

2. Who We Are

Unibeez Limited is a company registered in England and Wales (Company No. 12267748), with our registered office at Station House, 15 Station Road, St. Ives, PE27 5BH. We are the data controller responsible for your personal information under applicable data protection laws.

If you have any questions or concerns, you can contact our Data Protection Officer at dpo@unibeez.com.

3. Scope of This Policy

This Privacy Policy applies to:

• Visitors to the Unibeez website
• Registered users of the Unibeez Platform (students, workers, hirers)
• Anyone who contacts us through our website or via email
• Individuals receiving marketing or communication from us

This Policy does not apply to the use of your data by hirers directly (i.e., the companies or organisations hiring you through the platform). In such cases, their own privacy policies will apply.

4. The Data We Collect

Depending on your interaction with us, we may collect the following categories of personal information:

4.1. Identity & Contact Information

• Name, title, date of birth
• Email address, telephone number, postal address

4.2. Account & Profile Data

• University, field of study, graduation year
• Employment history, CVs, skill endorsements
• Username and password

4.3. Usage Data

• IP address, browser type, device information
• Page interactions, time spent, referral URLs

4.4. Communications & Preferences

• Enquiries and responses
• Marketing preferences
• Survey responses

5. How We Use Your Information

We use your personal information for the following purposes:

• To register and manage your account
• To enable hirers and workers to connect through the Platform
• To process payments and fulfil work orders
• To verify your identity and work eligibility
• To respond to your enquiries and provide support
• To send service-related and promotional communications
• To analyse platform usage and improve our services
• To comply with legal obligations and regulatory requirements

6. Legal Basis for Processing

We process your personal information based on one or more of the following legal grounds:

• Performance of a contract – to provide and manage services you request
• Legal obligation – to comply with applicable laws (e.g., right to work checks)
• Legitimate interests – for internal analytics, business operations, and marketing
• Consent – where required for electronic marketing or processing special category data

You can withdraw your consent at any time by contacting dpo@unibeez.com.

7. Sharing Your Information with Third Parties

We will never sell your personal data. However, we do share personal data with third parties when necessary to provide our services, fulfil legal obligations, or operate our business. These third parties include:

• Hirers who post opportunities and review your profile
• Background screening providers (e.g., identity or criminal record checks)
• Technology partners (e.g., hosting services, applicant tracking software)
• Payment processors (e.g., for worker payments)
• Marketing platforms (e.g., email campaign tools)
• Analytics providers (e.g., Google Analytics)
• Legal or regulatory bodies, when required

All third-party partners are contractually required to adhere to data protection standards consistent with this policy and applicable law.

8. International Transfers

Some of our third-party partners operate outside the UK or EEA. Where we transfer data internationally, we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place.

9. Data Retention

We retain your personal data only as long as necessary for the purposes for which it was collected, including:

• Legal and regulatory compliance
• Contractual obligations
• Dispute resolution
• Business analysis

Inactive accounts and related data will be reviewed periodically for deletion or anonymisation.

10. Your Rights

You have the following rights under UK data protection law:

• Access – request a copy of your data
• Rectification – correct inaccurate data
• Erasure – request deletion of your data
• Restriction – limit how we use your data
• Data portability – receive data in a usable format
• Objection – to direct marketing or processing based on legitimate interest
• Withdraw consent – at any time where processing is based on consent

To exercise your rights, email dpo@unibeez.com.

11. Cookies

Our website uses cookies and similar technologies. For full details, see our Cookies Policy.

12. Security Measures

We take appropriate technical and organisational measures to secure your personal data against loss, misuse, or unauthorised access. These include encryption, access controls, and regular security audits.

Despite our safeguards, no transmission over the internet is completely secure. You are responsible for keeping your password confidential.

13. Marketing Communications

You are automatically opted in to receive communications from us We may send you updates, promotions, or service-related messages. You can opt out at any time by clicking the unsubscribe link or contacting us at dpo@unibeez.com.

14. Children's Privacy

Our Platform is not intended for children under 16. We do not knowingly collect personal information from minors. If we become aware of such collection, we will delete the data.

15. Links to Other Websites

Our Platform may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to read their privacy policies.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with the updated effective date. We encourage you to review it regularly.

17. Applicable Law

This Privacy Policy is governed by and interpreted in accordance with the laws of the United Kingdom, specifically the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

18. Contact Us

For questions, concerns, or to exercise your rights under this policy, contact:

Data Protection Officer Email: dpo@unibeez.com Address: Station House, 15 Station Road, St. Ives, PE27 5BH